An office lunch is easier to organise when the food, timing and headcount are settled before the meeting starts. Whether your team is in Guildford, Surrey Central or Fleetwood, a short checklist can help you send a clear catering inquiry and avoid last-minute questions.
Palmyra Mediterranean Grill offers halal Mediterranean catering from our Guildford restaurant. This guide explains what to decide before requesting a quote. The featured catering image is illustrative; presentation and tray sizes vary.
1. Confirm who is eating and when
Start with the number of guests and the time you want to serve lunch—not only the meeting’s starting time. Include visitors, presenters and anyone joining for the meal. If attendance is still uncertain, tell the restaurant which number is confirmed and which is an estimate.
Nominate one organiser to collect changes. A single agreed headcount is easier to work with than several messages from different people.
2. Collect dietary requests before choosing
Ask colleagues about dietary requirements and allergies early. Pass specific requests to the team instead of assuming a package suits everyone. Ask about ingredients, preparation and any requested substitutions before confirming the order.
Palmyra’s meat dishes are halal. You can read more in our halal food guide, but individual ingredient and allergy questions should still be discussed directly.
3. Compare packages with your group size
The catering page lists Mix Kabob, Shawarma and Arabi options, with package minimums and an estimate calculator. Compare what is included before adding extra sides. Use the current calculator rather than an old screenshot when discussing your food budget.
The displayed estimate is not a confirmed booking or final bill. Ask about tax, any delivery charge and additional requests so your organiser knows what to expect.
4. Explain the pickup or delivery plan
For pickup, tell us your preferred collection time. For a delivery request, provide the complete event address, a contact number and any building access details. If your office has reception, a loading area or restricted access, include that information.
Delivery availability, timing and charges must be confirmed with Palmyra. Mentioning a Surrey neighbourhood in an inquiry does not automatically confirm coverage. Also ask whether you need to arrange plates, cutlery, serving utensils or setup.
5. Send the inquiry with enough notice
Palmyra asks for at least 24 hours’ notice for fewer than 100 guests, or 48 hours for 100 or more. Availability still needs confirmation. Include the date, meal time, guest count, preferred package and dietary requests in your message.
Our restaurant is at 10020 152 Street, Surrey. Compare catering packages and send an inquiry, or call 604-496-0448. Wait for confirmation of the arrangements before treating lunch as booked.